Administrative Assistant

Department: Badgerland Idealease

Location: Milwaukee


Are you looking for a challenging position where you can utilize your skills
while working alongside a positive and supportive team of people?

What We Offer

  • Competitive starting salary
  • Paid training program
  • Flexible work schedule
  • Comprehensive benefits plan
  • Generous PTO package including holidays

Job Details

  • Daily/Weekly/Monthly billing of rental units.
  • Daily completion of Parts Import for Service Department.
  • Obtain national account purchase orders.
  • Weekly billing of fuel and miscellaneous customer charges.
  • Process account payables invoices.
  • Complete Off Lease unit paperwork and checklists.
  • Reconcile lease and rental fleet to corporate portal system.
  • Assist with off-lease/off-rental processes.
  • Assist in processing invoices from the Idealnet and Fleet Charge statements.
  • Complete customer rebills from Idealnet and Fleet Charge statements.
  • Process and track trip reports and fuel receipts.
  • Maintain back up files to include email and faxed mileage and fuel receipt requests.
  • General filing of billing and service work orders.
  • Special projects as assigned by Business Manager and General Manager.

Ideal Candidate

  • Honesty and integrity
  • Ability to communicate effectively verbally and in writing.
  • Disciplined with strong organizational, time management and problem solving skills.
  • Ability to work with minimal supervision.
  • Intermediate experience with Microsoft Office preferred.
  • Working knowledge of CDK software for dealerships preferred.


  • Navistar Capital
  • International Trucks
  • IdeaLease Truck Leasing and Rental Wisconsin, Midwest, Illinois
  • Navistar Parts