Office Administrator

Department: Administration

Location: Milwaukee

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Overview
Receive and direct all incoming calls to the dealership; represent dealership to customers, visitors, and callers in an efficient and courteous manner; provide clerical support as required

Accountabilities:

• Greet Customer and Vendors
• Handle dealership switchboard - all incoming calls
• Prepare Daily Deposit
  • Balance cash drawers daily
  • Take deposit to Bank
  • Send all Accounts Receivable checks to Milwaukee
• Process Accounts Payable invoices
• Mail
  • Open and distribute incoming mail
  • Handle postage
  • Take outgoing mail to post office daily
• Process International Invoices for Parts Warehouse
  • Work with parts department to receive all paperwork needed, including OEM programs as requested by the General Manager
  Reconcile International Invoices to statement at month end
• Maintain HR Communications Board
• Oversee and maintain the beverage distribution areas
• Order supplies for Milwaukee Dealership as needed
• Assist General Manager, Business Manager, Leasing Manager, Parts Manager, Service Manager(s) as needed
• Confidentiality with respect to critical dealership information

Skills, Knowledge and Experience Required:

• Customer focused and highly professional
• Good troubleshooting, written and verbal communication skills
• Strong organizational skills and the ability to prioritize tasks
• Experience with Microsoft Office, good Excel skills

Educational Requirements:

• High school diploma or equivalent is preferred.